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- Purchasing→ Subcontractor Management→ Payment Application Received.
Main Tab
Captures the general details and linkages of the document
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Subcontract Agreement Initial - Reference to the original subcontract agreement document.
Project - Project linked to the payment claim.
Delivery Date - Indicates the time period or cut-off date for the claimed work.
Services Tab
The Service tab provides a detailed breakdown of all work items or services being claimed by the subcontractor in a payment application.
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Payment Application
- Previous Quantity-Cumulative quantity of work approved in all prior payment applications.
- Previous Amount - Total value of previously approved quantities (before retention and VAT).
- Previous % - Percentage of progress achieved up to the last approved application.
- Current % - Progress percentage being claimed for the current application document.
- Cumulative % - Total progress achieved to date, including previous and current claims.
- Quantity - Units of work being billed
Amount - Gross value of work before retention and VAT.
- VAT %- Percentage of VAT applied to the billed amount
Retention- Portion of the payment withheld to ensure contractual and quality compliance
- Total (Before retention) - The total billed value before retention is deducted.
- Retention % -Rate used to calculate the retained amount
- Retention Amount - The monetary value withheld based on the retention percentage.
- Retention VAT- VAT amount applied to the retained portion.
VAT Amount-Total VAT calculated (including VAT on retention where applicable)
Total- Net payable amount after retention and VAT calculations
Project Task- Specific task the work relates to within the project
Project WBS- Work Breakdown Structure code to classify the tasks within the project hierarchy
Requisition- Original request or source of the work order
Department- Department responsible for the activity
Business Activity- Work category or operational classification
Expense Item- Cost or budget category used for expense tracking
Comment- Additional text or details can be added in the field.
Summary Tab
Shows consolidated totals for the selected service line and the entire document.
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If "Show Summary for the Selected Row" is enabled, the summary displays only the totals related to the specific subcontract service line currently selected. When disabled, the summary shows totals for the entire subcontract payment application document.
Deduction Tab
for deduction tab we need to put important note related to the Vat rate and amount, that it is only for calculations purposes I will not be posted as input or recoverable vat. for proper vat calculation and posting - Invoice Received for deductions needs to be recorded.
- all accounting and finance transactions for deductions will be posted in Invoice received.
- in deduction fields description "being billed" sounds strange, since it is deduction.
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Only the advance payment is recorded as an offset balance and entered into the prepayment field, regardless of the payment method (bank transfer, cheque, etc.). This advance is linked to the current document so that any subsequent linked document automatically carries forward the prepayment. The final accounting offset occurs in the Invoice Received document.
Additional Information Tab
This tab is for adding extra details related to the project
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