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b) The Invoice Received document may also be generated directly from an issued Payment Certificate using the Generate function. This automatically imports certified work quantities, amounts, and VAT details, ensuring full alignment with the certified progress.

Main Tab

This tab mainly contains key identification and control information for shows the basic details needed to identify and manage the invoice.

• Company - The company from which this invoice has been received.

• Contract - Refers to the contract related to the service.

• Recognize expenses in the Payment Application received - This field becomes enabled if it was activated at the start of the workflow, typically moving from Subcontractor Agreement → Payment Application Received → Payment Certificate Issued → Invoice Received.

• Apply Retention - Enables retention deduction based on the agreement settings.

• Ret. VAT at Retention Invoice - Indicates that VAT on retention will be accounted for when retention is invoiced.

• Subcontractor Agreement - References the subcontractor agreement under which this invoice was processed.

• Project - Links the invoice to a specific project for cost tracking.

• Transaction Type - Defines the nature of the transaction: Receipt from Vendor for subcontractor invoices.

• Basis - The document from which this invoice is generated is typically a Payment Certificate Issued.

• Warehouse - Optional, used only when materials are involved (not applicable for services).

• Regular / Progressive - Defines the invoicing method:

  • Regular - Used for one-time or standard service invoices not linked to cumulative progress.

  • Progressive - Used for ongoing subcontractor works where the invoice is based on certified progress or cumulative quantities.

• Comment - Free-text field for additional notes or internal references.

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Note: The Inventory tab is not used for subcontractor service invoices received.

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The tab lists all service or subcontractor work items being invoiced.

• Item - Specific work or service line
• Subcontractor WBS - Project WBS code linked to the subcontractor’s scope of work.
• Content - Description of work or service performed; must align with the contract scope.
• Agreement
  1. Qty - Agreed quantity of work or service.
  2. Agreement Amount-Total contractual co9+ntractual value = Agreement Quantity × Unit Price.
  3. Agreement Discount-Discount applied to the agreed amount, if any.
• Payment Certificate

  1. Qty-Quantity certified for the current payment period.

  2. Amount-Certified amount corresponding to the approved quantity.

  3. %-Percentage of the total agreement certified for payment.

• Invoiced
  1. Previous Qty-Quantity invoiced in previous payment periods.
  2. Previous Amount-Amount invoiced in previous payment periods.
  3. Previous %-Percentage invoiced up to the last period.
  4. Current %-Percentage invoiced in the current period.
  5. Cumulative %-Total invoiced percentage to date.

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• Qty - Current claimed quantity of work or service.

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• UOM -Unit  Unit of Measure (e.g., m², m³, pcs).
• Price - Unit rate applied for invoicing.
• Discount - Value of discount applied on to the line item.
• Discount % - Percentage of discount applied to the line item.
• Amount - Net value after applying discounts.
• VAT-Value Added Tax calculated on the taxable amountVAT% - The applicable VAT rate for the line item.
• Total (Before Retention) - Gross total before applying retention deduction.
• Retention % -Percentage  Percentage of retention applied as per contract terms.
• Retention Period (Days) -Duration  Duration after which the retained amount can be released.
• Retention -Amount  Amount withheld from the total payable for quality or performance assurance.
• Retention VAT -VAT  VAT calculated on the retained amount.
• VAT Amount : - Total VAT applied to the invoice value.
• Total - Final invoice total, including VAT and after applying retention.
• Customer Order - Reference to the corresponding customer order linked to the transaction. not Not required for Subcontractor Invoice Received.
• Requisition -Linked  Linked requisition document initiating the purchase or service request.
• Project Task -Specific  Specific project or task code associated with the invoiced work or service.

Summary 

• Subcontractor WBS - Code linking work scope to project cost structure.

• Item - Task or activity code from BOQ or contract.

• Content - Description of the executed work or service.

• UOM - Unit of measure used for quantity tracking.

• Agreement

  • Quantity - Original contract quantity.

  • Amount - Corresponding contract value for the agreed quantity.

• Payment Application

  • Qty - Claimed quantity submitted for approval.

  • Amount - Value corresponding to the claimed quantity.

• Payment Certificate

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