TheInvoice Received document is used to record incoming invoices from subcontractors or service providers for work completed under a Subcontractor Agreement or Project Contract.
This document is primarily used for service-based invoices, such as subcontracted works, consulting, and professional services, excluding material inventory.
When linked to a Payment Certificate, it automatically retrieves certified work quantities, amounts, and VAT details to ensure alignment with certified progress.
How to create
a) Purchasing→ Purchasing documents → Invoice received
b) The Invoice received Received document can may also be created using the ‘Generate’ option from the Payment Certificate issued. generated directly from an issued Payment Certificate using the Generate function. This automatically imports certified work quantities, amounts, and VAT details, ensuring full alignment with the certified progress.
Main Tab
This tab mainly contains key identification and control information for the invoice.
Company - The company receiving the invoice The company from which this invoice has been received.
Contract - Refers to the contract related to the service.
Recognize expenses in the Payment Application received - Option to recognize costs This field becomes enabled if it was activated at the stage of payment application instead of invoice posting. If it was enabled, it will appear further in the invoice receivedstart of the workflow, typically moving from Subcontractor Agreement → Payment Application Received → Payment Certificate Issued → Invoice Received.
Apply Retention - Enables retention deduction based on the agreement settings.
Ret. VAT at Retention Invoice - Indicates that VAT on retention will be accounted for when retention is invoiced.
Subcontractor Agreement - References the subcontractor agreement under which this invoice was processed.
Project - Links the invoice to a specific project for cost tracking.
Transaction Type - Defines the nature of the transaction: Receipt from Vendor for subcontractor invoices.
Basis - The document from which this invoice is generated is typically a Payment Certificate Issued.
Warehouse - Optional, used only when materials are involved (not applicable for services).
Regular / Progressive - Defines the invoicing method:
Regular - Used for one-time or standard service invoices not linked to cumulative progress.
Progressive - Used for ongoing subcontractor works where the invoice is based on certified progress or cumulative quantities.
Comment - Free-text field for additional notes or internal references.
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