The Payment Certificate Issued document records the certified value of work completed by the subcontractor's work, based on the Payment Application Received. It represents the main certification document confirming the amount payable to the subcontractor for the current period.
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Alternatively, it can be created manually within in the Project Costing module or the Purchasing module.
- Project Costing→ Subcontractors Management → Payment certificate issued.
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- Company - The company for whom the payment certificate is created.
- Contract - Defines billing and certification based on the selected contract type.
Apply Retention -Withholds Withholds a specified portion of the payment according to the contract’s retention rules.
Ret. VAT at Retention Invoice -Applies Applies VAT to the retention amount when the retention invoice is issued.
Both options are automatically set based on the linked contract and are non-editable in the document.
- Subcontractor Agreement Initial-Links the certificate to the original Subcontractor's Agreement document.
- Entity - The legal party issuing the payment certificate.
- Basis - Indicates the origin of the certificate, whether generated from a Payment Application Received or created manually to record progress.
- Project - Linked project used to auto-fill WBS, service lines, and cost tracking information in the payment certificate.
- Comment - Field for entering any additional notes, remarks, or internal instructions related to this certification.
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Deduction Tab
Used to record amounts that need to be deducted from the total payable value of a subcontractor’s payment certificate. Each line reflects a specific deduction applied according to contract terms, retention rules, or penalties.
Item - The deducted service, work item, or reason for deduction.
Qty & Price - Quantity and unit rate applicable for the deduction.
VAT - – Tax status for the deduction, indicating whether VAT applies or not.
Note: VAT rate and amount shown are for calculation purposes only and will not be posted as Input VAT or treated as recoverable VAT. Proper VAT accounting requires recording an Invoice Received for the deduction.Amount - Total deduction value before VAT.
GL Account - Ledger account where the deduction is posted.
Project WBS - Work Breakdown Structure reference for project cost allocation.
Department - Department responsible for or related to the deduction.
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Two standard print layouts are available for Payment Certificate documents. The structure is flat (non-hierarchical) across all forms:
a) Payment Certificate - Detailed layout showing certified items, deductions, and payable values.
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