The Debit Note is used to record adjustments to an Invoice Receiveda document issued by a supplier or subcontractor to revise or correct previously issued invoices. It allows correction of overcharges, service deductions, retention adjustments, or settlement entries related to supplier invoices.
This document ensures that supplier liabilities reflect the correct payable amount after any post-invoice corrections.
need to add phrase , that document issued by supplier or subcontractor to adjust previous invoices.
- main flow to create debit note is generate based on invoice received.
- Recognize Expenses in Payment Application Received-When enabled, expenses are recognized automatically. ???
- Goods Return- For returning physical items.
- Item- for each entry in the transaction.???
- deduction tab description is strange. debit note is used to adjust deductions values made in invoice received.
How to create
The debit note can be created using the Generate option from the related Invoice Received document, with all required details automatically populated
Alternatively, it can be created from the Purchasing module
Purchasing → Purchasing Documents → Debit Notes.
Alternatively, it can be automatically generated from the related invoice received document, which serves as the reference for the debit note. All the details must be automatically filled in.
Main Tab
The Main Tab captures the essential details that identify and control how the Debit note is processed.
Company Name- Client or company for whom the debit note is created.
Contract-Contract linked to the transaction.
Recognize Expenses in Payment Application Received-When enabled, expenses are recognized automatically.
Subcontractor Agreement- Links the debit note to a subcontractor agreement.
Transaction Type- Purpose of the debit note:
Goods Return- For returning physical items or return transactions for services.
Invoice Correction- To correct amounts/quantities without returning items.
Project-Project associated with the transaction.
Apply Retention / Ret. VAT at Retention Invoice-Apply retention and retention VAT rules as per the contract.
Basis-Original invoice received is being reversed or adjusted.
Date of Original Supply-Date when the original goods/services were supplied.
Entity Name-Legal entity issuing the debit note.
Warehouse-Inventory location involved (if applicable).
Comment-Internal notes or remarks.
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