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Item- for each entry in the transaction.
Content-Describes the work or service performed, often linked to WBS.
Quantity (UOM)-Number of units involved, with unit of measure.
Price-Unit price for the item or service.
Discount %-Percentage discount applied to the item, if any.
Discount-Amount of discount applied.
Amount-Total value before VAT and retention; calculated as Quantity × Price minus Discount.
VAT% %-Applicable VAT rate for the item.
Total (before Retention)-Total amount including VAT, before applying retention.
Retention-Percentage of the amount withheld as retention, based on contract terms.
Retention VAT-VAT component of the retention withheld.
- VAT Amount-Monetary value of VAT for the item.
- Total-Net payable amount after applying VAT and retention.
Project Task-Specific task or activity within the project that this item relates to.
Project WBS-Work Breakdown Structure code linking the item to a project task or subtask.
Subcontract WBS-Code that links the expense to the subcontractor’s part of the project for tracking costs.
Department-The internal department responsible for the expense, usually shown with code and name.
Expense Item- The type of cost or GL account used to classify the expense.
Business Activity-The area of work the expense relates to, such as subcontracting, procurement, or internal services.
Customer Order-Links the expense to the client’s order or deliverable that it supports.
Cost Object-Optional field to connect the expense to a cost center, asset, or internal tracking unit.
Comments-Notes or references for internal use, documentation, or audits.
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