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- Payment Certificate
Previous Qty-Quantity certified in prior certificates.
Previous Amount-Amount certified in prior certificates.
Previous %-Percentage certified in prior certificates.
Current %-Percentage certified in the current certificate.
Cumulative %-Total percentage certified to date, including current and previous certificates.
Quantity – - Quantity of work certified in this certificate
Amount (Excl. VAT) – - Certified amount excluding VAT.
VAT % – - Applicable VAT rate (e.g., 5%).
Retention Total (before retention) – - Certified amount before applying retention.
Retention% – - Retention percentage
Retention VAT – - VAT portion attributable to the retained amount.
VAT Amount – - VAT on the non-retained portion.
Total – - Final amount payable, including VAT, after retention.
- Project Task – - Specific task linked to the item.
Description – - Detailed label or scope of work.
Project WBS – - Work Breakdown Structure reference.
Requisition – - Reference to the requisition document.
Comment – - notes for clarification or remarks.
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The Summary Tab provides a consolidated view of key quantities and financial metrics throughout the subcontractor payment process, allowing quick comparison across different stages:
Agreement – - Original contract quantity and value agreed with the subcontractor.
Payment Application – - Quantity and value claimed by the subcontractor in submitted applications.
Payment Certificate – - Quantity and value approved or certified by the main contractor.
Invoiced – - Quantity and value formally invoiced for payment.
Each section displays:
Qty – - units of work.
Amount – - value of the work.
Deduction Tab
Used to record amounts deducted from the total payable value of a subcontractor’s payment certificate. Each line reflects a specific deduction applied according to contract terms, retention rules, or penalties.
Item – - The deducted service, work item, or reason for deduction.
Qty & Price – - Quantity and unit rate applicable for the deduction.
VAT – - Tax status for the deduction, indicating whether VAT applies or not.
Amount – - Total deduction value before VAT.
GL Account – - Ledger account where the deduction is posted.
Project WBS – - Work Breakdown Structure reference for cost allocation.
Department – - Department responsible for or related to the deduction.
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Includes optional and reference fields for internal notes or cross-references:
In Doc. # – - Reference number of the incoming or related document.
In Doc Date – - Date of the linked or received document.
Department – - Department responsible for preparing or managing the certificate.
Responsible – - Person accountable for review, approval, or submission.
Additional Data for Print – - Template or text source used for printed terms and conditions.
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Two standard print layouts are available for subcontractor documents. The structure is flat (non-hierarchical) across all forms:
a) Payment Certificate – - Detailed layout showing certified items, deductions, and payable values.
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b) Payment Certificate (Summary) – - Simplified version displaying overall certified amounts and totals.
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