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Select the relevant filters: choose the Entity, Cash/Bank Account, and Balance Date.
When creating or posting a document (like a payment), the system doesn’t just check the balance on the document date. It also checks if, on any future date, the account balance will still be sufficient. If a later document would cause the balance to go negative, the system blocks the current posting.
Example: Today’s balance looks fine, but if you schedule a payment for next week that will make the balance negative, the system won’t allow today’s posting because it would eventually cause a shortfall.
Note!!!
The system checks balances up to the selected date, not the document date.
This means payments can be created in advance, even if no balance exists on that document date.
For accurate reporting, always use the Current Date as the "On Date".
Enter documents on the actual date received/paid, and repost any pre-dated or post-dated documents to ensure correct balances.
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