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It serves as an official acknowledgment of:-
Work progress approved by the client
Amounts certified for invoicing
Retention, VAT, and deductions as per contract
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The Main Tab contains key information that sets up the Payment Certificate.
- Project: - Linked project used to auto-fill WBS, service lines, and cost tracking information in the certificate.
- Company: - The contracting company
- Contract:- Sets the rules for billing and certification based on the chosen contract type.
It includes project details, involved parties, currency, and rules for VAT, retention, advances, and pricing.
Also, it automatically pulls in BOQ/Estimation items and fills in Terms & Conditions.
- Retention: - Amount withheld (percentage or fixed) from the certified value, calculated based on contract settings.
- Entity: - Legal party involved in issuing or receiving the certificate (same as Company, if relevant to system design).
- Basis: - Indicates whether the certificate is generated from a Payment Application or created manually for progress.
- The Progress / Advance selector allows the user to define the purpose of the certificate:-
a) Progress: - For certifications tied to actual work completed.
b) Advance:- Used to acknowledge advance payments or prepayments under the contract. Selecting this option displays an Advanced tab for requesting or recording such payments instead of actual work completed. It does not create
- Comment: - Field for entering additional notes, remarks, or instructions.
Project structure
- Code:- BOQ or WBS code identifying each work item in the project structure.
- Item / Content:- Description of the service or work item selected for certification.
- UOM (Unit of Measure): - Unit in which the work is measured (e.g., Pcs, Mtr, m³).
- Price: - Unit rate as per the contract or BOQ.
- Estimate Qty / Amount:- Planned quantity and total planned amount for the item (Quantity × Price).
- Payment Application Issued - Qty / Amount / %:- Shows the quantity, value, and progress percentage already applied for in submitted payment applications.
- Payment Certificate - Previous Qty / Amount / %:- Displays the quantity, value, and percentage that were certified in earlier Payment Certificates.
- Current%: - Progress certified in the current period only.
- Cumulative%:- Total progress certified to date.
- Quantity:- Quantity of work certified in this certificate.
- Amount (Excl. VAT):- Certified amount excluding VAT.
- VAT%: - VAT rate applied (e.g., 5%).
- Retention Total (before retention):- Total amount before applying retention.
- Retention% / Amount:- Retention percentage and corresponding deduction.
- VAT Amount:- VAT value calculated on the amount.
- Total:- Final amount payable (including VAT, after retention).
- Comment:- Optional notes for clarification or remarks.
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This tab provides a consolidated, read-only view of certification vs application. It’s not editable but is critical for validation. Here’s what it shows:-
- Project Details
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- - Displays the associated project, WBS, and task from the related service lines.
- Item and UOM Info
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- - Shows the service item, content/description, and unit of measure.
- BOQ Values
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- - Displays the baseline BOQ estimated amount and quantity for reference.
- Progress Snapshot
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- - Compares progress in percentage and quantity across different periods.
- Application vs Certified
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- - Highlights how much has been applied (from PA) vs how much has been certified (in this document).
- Cumulative Recalculation
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- - Automatically adjusts certified values if the linked Payment Application changes.
- Purpose
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- - Allows users to see the cumulative and current period metrics in one place, enabling audit, control, and reconciliation across documents.
Deduction tab
Used to list amounts deducted from the total payable value of a payment certificate or invoice.
- Item
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- - What the deducted service or item is.
- Qty & Price
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- - How many units and the price per unit.
- VAT
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- - The tax status, like whether VAT applies or not.
- Amount
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- - The total deduction amount before tax.
- GL Account
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- - The expense account where this cost is recorded.
- Project WBS
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- - The specific part of the project this relates to.
- Department
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- - The department responsible for or related to this item.
Additional information tab
- Bank Account
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- - Specifies where the payment should be transferred.
- Additional Data For Print
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- - Displays custom or extra info on printed forms.
- Ref. Doc. #
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- - Links to related supporting documents.
- Terms and Conditions
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- - States any special agreement clauses.
- Responsible
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- - Person accountable for the document or process.
Advance invoice type
When the Advance option is selected, an Advance tab appears. This indicates that the certificate is for requesting or recording an advance payment, not for recording actual work progress.
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