...
Alternatively, it can be generated using the "Generate" option in the Payment Application Issued document.
How to create
Click Create, then select the Project. The certificate details will be automatically filled based on the chosen project.
...
Main Tab
The Main Tab contains key information that sets up the Payment Certificate.
- Project: Linked project used to auto-fill WBS, service lines, and cost tracking information in the certificate.
- Company: The legal company that issues or receives the certificate.
- Contract: Sets the rules for billing and certification based on the chosen contract type.
It includes project details, involved parties, currency, and rules for VAT, retention, advances, and pricing.
Also, it automatically pulls in BOQ/Estimation items and fills in Terms & Conditions.
- Retention: Amount withheld (percentage or fixed) from the certified value, calculated based on contract settings.
- Entity: Legal party involved in issuing or receiving the certificate (same as Company, if relevant to system design).
- Basis: Indicates whether the certificate is generated from a Payment Application or created manually for progress.
- The Progress / Advance selector allows the user to define the purpose of the certificate:
a) Progress: For certifications tied to actual work completed.
b) Advance: Used to acknowledge advance payments or prepayments under the contract. Selecting this option displays an Advanced tab for requesting or recording such payments instead of actual work completed. It does not create
- Comment: Field for entering additional notes, remarks, or instructions.
Project structure
...
Code: BOQ or WBS code identifying each work item in the project structure.
...
Payment Certificate - Previous Qty / Amount / %: Displays the quantity, value, and percentage that were certified in earlier Payment Certificates.
Current%: Progress certified in the current period only.
...
Comment: Optional notes for clarification or remarks.
Summary Tab
...
This tab provides a consolidated, read-only view of certification vs application. It’s not editable but is critical for validation. Here’s what it shows:
...
Department: The department responsible for or related to this item.
Additional information tab
...
Bank Account: Specifies where the payment should be transferred.
...
Responsible: Person accountable for the document or process.
Advance invoice type
When the Advance option is selected, an Advance tab appears. This indicates that the certificate is for requesting or recording an advance payment, not for recording actual work progress.
The Prepayment tab will not appear because this document itself is the advance.
...
The service lines can be left blank or include a single lump sum line for the total advance amount.
Offset prepayment
The offset can be entered manually or carried forward from the Payment Application document. It is not used for actual offsetting, but it helps in creating the progressive invoice with the offset value already populated, avoiding the need to select it again.
...