Problem: How can we update the GL account for all existing items in the same folder, considering they were created with their own GL accounts and have already posted documents?
Solution:
Go to Warehouse > Items > Default GL Accounts > right-click on Inventory Item, and choose the edit option.
The GL can be changed modified for item types either without using independently of an item or based on the item itself. When an item is selected, the new GL will apply only to that specific item. However, if the change is made to the item type, it will apply to all items of that type.
After changing updating the account for the an item, the new parameters are automatically applied to new documents. However, if any operations were performed with this item on documents that were posted before the account change and documents were created, y@hose documents to , those existing documents will still reflect the new accountGL account that was in place before the update.
For example, go to the Invoice document, add the item, select the GL accounts column in the inventory and services tab, choose the GL accounts column to reselect the GL account.
existing document if fall in the period where month end closing is done and audited, such change in Gl is not required. The document can be posted from the start of new periodand you can see that the NEW GL account is available
It is advisable to implement changes at the beginning of the period to ensure the balance is reflected in a single GL account at month-end. For already posted documents, it is preferable to modify the previous documents manually.
To do this, open the posted invoice, navigate to the Inventory and Services tab, click on the GL accounts, and select the appropriate GL. Then, post the document to apply the change. Each document will need to be amended individually.
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