The Sales section is used for sales transactions accounting.
Main documents of the section: Customer Order and Invoice (are located in the Sales Documents subsection).
The module helps you account for the sales made by your entity, track value-added taxes (VAT) on these sales, and manage your Receivables. The functionality of the Sales module is configurable; you can select the options that fit your business processes on the Administration > Settings > Sales form. For details, refer to Settings: Sales.
Addons:
- Order Management. This functionality enables usage of orders of different types (Purchase Orders, Customer Orders, Transfer Orders, Production Orders, and other) in the chains of documents used for sales, purchasing, and other processes.
- POS (Points of Sales). This functional option enables support of points of sales (cashiers' work places) which is helpful if you are a retail business.
- Consignment Sales. This functionality enables accounting for sales made via consignee agents.
Master Data
Using this module's master data, you can maintain your customer master records with all their contracts, addresses, contacts, and payment terms. If your business delivers orders before they are paid, you can set up credit limits for specific customers. Also, you can assign prices of multiple types to items intended for sales.
To increase customer loyalty, you can set up volume discounts and discounts for specific items or services and specify conditions for their automatic application.
Documents
With the Sales module, you can easily set up any sales process from one involving all the available types of documents, such as Quotations, Customer Orders, Proforma Invoices, and Invoices to the process that involves only Invoices. Quotations can be used to offer specific prices to your customer. A Customer Order registers a customer's intention to purchase a specified amount of inventory/goods and services you offer with the specified price.
Based on the Customer Order we offered prices. You can reserve inventory in a warehouse, as well as generate and print a proforma invoice for a customer.
The sale of inventory/services itself is shown in the system by the "Invoice" document. You can create the Invoice individually, or based on the Customer Order. The last method helps to avoid the data refilling.
In both documents, you can specify payment terms.
In the future, you can control the terms compliance by specialized reports.
In the Reports subsection, you'll find reports containing information about sales and mutual settlements with customers. E.g. you can use the Gross Profit report to analyze marginal profit by sales documents.
The "Accounts Receivable Aging" shows the receivables age, and allows you to find out the overdue receivables.
The Sales section contains such reports for analysis of:
- Sales by customers
- Customer orders completion
- Mutual settlements with customers
You can also store the information about inventory/services sale prices in the system.items for a specific Customer Order and release the items when it is needed for delivery. Generally, you will need to manually fill out only the document that is the first in this chain, other documents can be generated based on a previous one. Tax documents can be also generated with a single click. With Credit Notes, you can process customer returns.
Reports
Using multiple reports, you can easily track sales, estimate revenues and profitability, and analyze the aged Receivables. Particularly, the Sales module contains the following reports:
For example, the Gross Profit report allows you to analyze the profit by sales document.
The Accounts Receivable Aging shows the aging of accounts receivable, so that you can find the overdue amounts.